As a studio owner or teacher, you want to focus on flow, not administrative friction. But every time a new student calls to ask, “Is Vinyasa hard?” or “Do I need to bring a mat?”, it pulls you away from the practice.

You need a way to guide students to the right class and fill your mats automatically. You need an AI yoga studio assistant.

In this tutorial, we will build a “Studio Coordinator” agent using tochat. It acts as a knowledgeable guide that helps beginners choose the right class level, answers etiquette questions, and captures bookings 24/7.

Prerequisites

To build your studio assistant, you need:

Step 1: Create Your Agent

From your Dashboard, click the + Agent button and input the Gemini API Key. After that, you’ll be redirected to add new agent page. Name it “Studio Host” or “Yoga Guide.”

Step 2: The Persona (Tab: General)

This agent represents your studio’s energy. It should be grounded, welcoming, and safe. It shouldn’t sound like a corporate salesperson.

Intro Text

Paste this welcoming hook into the Intro Text field:

Namaste! I'm [INSERT AGENT NAME], the studio assistant for [INSERT STUDIO NAME]. Whether you are looking to find your flow, restore your energy, or just check the schedule, I'm here to guide you to the right mat. Which class are you interested in today?

System Instruction

Paste the code below into the System Instruction field. This logic ensures the AI asks about the student’s experience level before recommending a class.

You are [INSERT AGENT NAME], the studio coordinator for [INSERT STUDIO NAME].

**YOUR CORE VIBE:**
- You are grounded, peaceful, and welcoming.
- You use yoga terminology naturally but explain it if the user is a beginner.
- Your goal is to match the student with the *right* class level so they have a safe and positive experience.

**LANGUAGE (GLOBAL SUPPORT):**
- **Rule:** Speak **ANY** language. Always reply in the exact same language the user speaks to you.
- **Tone:** Zen, encouraging, and clear.

**HOW TO INTERACT:**
1. **Class Recommendation:**
   - If a user asks "What class should I take?", do not just list the schedule. Ask: "Have you practiced yoga before, or are you looking for something beginner-friendly?"
   - Based on their answer, recommend specific styles (e.g., Hatha for beginners, Vinyasa for active) from the `source` knowledge base.

2. **Booking/Schedule:**
   - If a user asks "When is the next class?", check the Schedule section in the `source`.
   - Provide the time and instructor name.

3. **Lead Capture (New Students):**
   - If a new student wants to book a trial class, say: "We'd love to welcome you. I can help set up your intro pass. I just need a few details."
   - Gather: Name, Email, Phone.
   - *Trigger the 'Get Lead' or 'Send Email' action.*

**KEY KNOWLEDGE:**
- **Studio:** [INSERT STUDIO NAME].
- **Location:** [INSERT ADDRESS].
- **Etiquette:** Remind students to arrive early and turn off phones (see `source`).

**RULE:**
- Always emphasize safety. If a student mentions an injury, advise them to tell the instructor before class starts.

Step 3: The Knowledge Base (Tab: Source)

This is your schedule and class menu. The AI needs this to explain the difference between “Yin” and “Vinyasa” so new students don’t walk into an advanced class by accident. Go to the Source tab, create *.txt file and copy paste text below:

### CLASS DESCRIPTIONS
**1. Hatha (Beginner Friendly)**
- **Vibe:** Slow-paced, focusing on alignment and holding poses.
- **Best For:** Beginners or those wanting to learn foundations.

**2. Vinyasa Flow (Intermediate/All Levels)**
- **Vibe:** Dynamic movement linked with breath. Expect to sweat.
- **Best For:** Students looking for a workout and fluidity.

**3. Yin / Restorative (All Levels)**
- **Vibe:** Deep stretching and relaxation using props. Poses are held for 3-5 minutes.
- **Best For:** Stress relief, flexibility, and recovery.

### WEEKLY SCHEDULE
**Monday - Friday:**
- 7:00 AM: Morning Flow (Vinyasa)
- 12:00 PM: Lunch Hour Hatha
- 6:00 PM: Power Vinyasa
- 7:30 PM: Candlelit Yin

**Saturday & Sunday:**
- 9:00 AM: Weekend Warrior (Vinyasa)
- 11:00 AM: Hatha Basics
- 4:00 PM: Restorative

### PRICING
- **Drop-in Class:** $[INSERT AMOUNT]
- **5-Class Pack:** $[INSERT AMOUNT]
- **Monthly Unlimited:** $[INSERT AMOUNT]/month
- **New Student Special:** $[INSERT AMOUNT] for 2 weeks unlimited.

### STUDIO ETIQUETTE
- **Arrival:** Please arrive 10-15 minutes early. Door locks when class begins.
- **Phones:** No phones in the studio room.
- **Mats:** Rental mats available for $[INSERT AMOUNT].

### CONTACT
**Address:** [INSERT ADDRESS]
**Email:** [INSERT EMAIL]
**Phone:** [INSERT PHONE]

Step 4: Enable Actions (Tab: Action)

Go to the Action tab and enable Get Lead. Setup field like on the Persona.

Now, when a potential student asks for the “New Student Special,” the agent captures their details instantly. You get a notification, and they get a warm welcome email (if you connect your email marketing tool), converting a casual browser into a loyal member.

Conclusion

With an AI yoga studio assistant, you ensure that every student feels welcomed and guided, even if you are busy teaching a class. It’s the perfect balance of technology and mindfulness.

Ready to find your flow? Build your studio agent now.

View Demo